Privacy regulations

We think it is important that it is clear how we handle your personal data. We are responsible for the operation of your personal data. That is why we have drawn up these Privacy Regulations.

Personal data is data that, directly or indirectly, can be traced back to you as a person. This includes, for example, your name, address, date of birth, telephone number, e-mail address and account number. Everything that is done with these personal data is called processing (collection, storage, consultation and deletion). In some cases, we also ask for a copy of your proof of identity, for example to establish whether you have correctly indicated in which age category of the competition you and your ensemble fall.

We process the personal data of our donors (sponsors, funds and gifts), of those involved in the Foundation (such as the committee of recommendation and jury members) of the (potential) participants and of other persons with whom we have direct or indirect contact. In the case of minors, this includes the data of the person representing that minor.

We process the personal data in order to (continue to) maintain contacts. We also use your personal data for marketing and communication purposes. Think of sending a newsletter or organising our activities. But also think of photo and video material of a competition organised by us, and stating the names of the members of an ensemble that has won a prize. If you have indicated that you do not appreciate this, we will not use your personal data for this purpose. We may also use your personal data to further develop and professionalise our activities.

We process your personal data on the basis of an agreement, to comply with a legal obligation and/or when you have given your consent. You can withdraw this consent whenever you wish. If a legal obligation requires us to pass on personal data – to the government, for example – we will comply.

We administer your personal data carefully and also update them if anything changes. We may also share your personal data with others for the purposes described above. We will explain this below.

For some activities we use others (contractors). Think, for example, of taking photo and film material during a competition or checking our financial records. We also ask them to treat the personal data these others receive from us with care and not to use the personal data for other purposes. In principle, we only cooperate with contractors in the Netherlands who process these personal data on our behalf within the Netherlands. We do not resell your personal data.

We have a Privacy Officer who is the point of contact within our foundation for privacy-related issues.

When we process your personal data, we do not process more data than necessary and only for the purpose for which we requested the personal data from you. We comply with the statutory retention period. Once this has expired, we delete your personal data. Only if there is a good reason to keep your personal data longer, we do not delete them yet.

If you click on a social media link via our website – think WhatsApp, Twitter, YouTube, Instagram or Facebook – these regulations do not apply to that. These social media have their own privacy rules and regulations. This also applies to links on our website to other websites.

You have various rights regarding your personal data, namely:

• Right of inspection. You have the right to ask us what personal data we process about you.
• Right to amend, supplement or delete. If your personal data are incorrect, you can ask us to amend or supplement them. You can also ask us to delete your personal data.
• Right of limitation. You can also ask us to temporarily restrict the processing of some personal data.
• Data portability. You can ask us to transfer certain personal data to you.
• Right to object. If your personal data are being processed on the basis of a legitimate interest or a substantial public interest, you can object to this with us.

We have the right to modify our Privacy Policy. You can always find our most recent Privacy Policy on our website. If you have any questions, please contact us. You can find our contact details on our website. If you have a complaint, you can also contact us via the website. In addition, you always have the right to lodge a complaint with the Dutch Data Protection Authority.